Information and data requirements identification and analysis exercise for the design of a Belize social investment fund (BSIF) electronic performance management information system (PMIS)

BELIZE SOCIAL INVESTMENT FUND

INDIVIDUAL CONSULTANT

STATEMENT OF CAPABILITY

INFORMATION AND DATA REQUIREMENTS IDENTIFICATION AND ANALYSIS EXERCISE FOR THE DESIGN OF A BELIZE SOCIAL INVESTMENT FUND (BSIF) ELECTRONIC PERFORMANCE MANAGEMENT INFORMATION SYSTEM (PMIS)

The Belize Social Investment (BSIF) was incorporated in 1996 as a semi-autonomous statutory body through the Belize Social Investment Fund Act. The BSIF is designed to contribute to the reduction of poverty in rural and urban areas of Belize with its overall objective being to improve access of the poor in relatively disadvantaged communities to basic social and economic infrastructure and services through small-scale projects that are identified and implemented with community participation. Specific objectives of the entity include (1) establishing an efficient and demand-driven mechanism for delivering basic services and social infrastructure to the poor and the underserved and (2) utilizing non-governmental organizations, community organizations and local decentralized agencies as key implementation partners in delivering development interventions through sub-projects.

Over the past 20 years BSIF has delivered over 600 small-scale sub-projects to urban and rural communities throughout Belize within the following development sectors – water and sanitation, health, economic infrastructure, education, social services, training and organizational strengthening. The BSIF uses a participatory approach to intervention identification and design which empowers and includes proponent groups from local communities to suggest sub-projects based on prioritized local need and involves these groupings and individuals in the execution and sustainability of the project interventions. The entity also collaborates and coordinates with relevant government ministries, other donor agencies and cooperation partners undertaking interventions in targeted beneficiary communities and NGOs and other organizations working with the targeted communities. This is to ensure efficient use of all available resources, thereby maximizing the benefits to the intended beneficiaries.

 

The operational model of BSIF requires that the organization collects/receives, compiles, uses, analyses and stores multiples types of administrative, operational and technical information and data related to the projects and sub-projects it executes. These data sets need to be established and managed efficiently and effectively in order for BSIF to drive and maintain organizational performance. To date, these data and information sets have been managed manually (largely hard copy physical files) and in an older digital technology platform (internally developed Microsoft Access based management information system-MIS).

 

These tools/platforms are limited in their ability to facilitate efficient information input, dissemination and retrieval; has a restricted number of potential users that can simultaneously utilize the data and information available and don’t leverage the analytical potential of these existing information and data sets.

 

The BSIF has concluded that the entity needs a new performance measurement information system (PMIS) that will centrally facilitate the efficient and effective management and monitoring of projects and subprojects being implemented. This system is expected to provide accurate, relevant and timely performance measurement related information required by BSIF staffers, management personnel, Boards of Directors and donor partners. This information and data requirements identification and analysis assignment would complete the first phase of a standard software engineering design process that would result in the technical development and completion of the new BSIF PMIS.

 

The BSIF is looking for a qualified candidate for a short-term assignment to provide assistance to BSIF for the consultancy services to (1) identify and compile all information and data requirements for core BSIF work processes related to project and sub-project implementation, (2) conduct a detailed analysis of these requirements in order to technical link, contextualize and prioritize these needs  and (3) create an informational architecture and data interfacing framework thereby providing the technical basis for the software engineering design process for the development of the BSIF PMIS. The critical minimum requirements for the position are listed below; however, applicants are asked to view the detailed

terms of reference:

Individual Consultant:

  • (Minimum academic qualifications) Primarily, an undergraduate degree in information studies, information management or information science (preferred) or secondarily, an undergraduate degree in discipline which provided knowledge management know-how and skills (including business administration or social sciences).
  • Minimum three (3) years’ proven experience in information management including oversight, assessment, analysis and design responsibilities;
  • Proven experience conducting data collection exercises involving user groups in organizations and eliciting information regarding their information needs and technical data usage;
  • Excellent communication skills;
  • Very good analytical capabilities and
  • Very good technical writing skills.

The consulting services for this assignment under the Individual Consultant (IC) Selection will be for a period of three (3) calendar months.  The assignment is estimated to take 50 person-days.  BSIF now invites individual consultants interested in undertaking the assignment to submit Statements of Capability (which should confirm that the Consultant is ready and available to perform the tasks outlined in the ToR and have adequate qualifications to perform the task) complete with the CV of the candidate. Remuneration rates (gross per working day) and the salary history for the last three years should be included in the application. Please provide us copies of your degree and certificates. In submitting their Statements of Capability, applicants should be aware that they will be assessed based on the following areas:

  • Qualifications
  • Experience of the individual relative to the particular assignment

The individual consultant will be selected in accordance with the procedures set out in the BSIF standard procurement guidelines.

To view the Term of References (TOR), kindly request this by sending an email to ruby.pascascio@sifbelize.org and copy to christine.lopez_king@sifbelize.org.

 

One (1) original and four (4) hard copies of the Statement of Capability must be delivered by 3:00 p.m., 14th   of May 2018 to:

 

Executive Director

Belize Social Investment Fund

Constitution Drive

Belmopan

Belize, Central America

william.lamb@sifbelize.org

The sealed envelope containing the Statement of Capability must include the name and address of the applicant and should be clearly marked:

“Statement of Capability: Individual Consultant – INFORMATION AND DATA REQUIREMENTS IDENTIFICATION AND ANALYSIS EXERCISE FOR THE DESIGN OF A BELIZE SOCIAL INVESTMENT FUND (BSIF) ELECTRONIC PERFORMANCE MEASUREMENT INFORMATION SYSTEM (PMIS)

BSIF shall not be bound to assign any reason for not selecting any applicant and will not defray any costs incurred by the applicant in the preparation and submission of statements.